Table of Content
One of the downsides of the flat structure is that the search results can be overwhelming when they search using common keywords. If your end users are tagging your content incorrectly, it will end up taking more time to find the correct information/documents, and could even result in information loss. That’s why adequate planning and end-user training/education is an important part of using flat structure for your SharePoint team site. One of the main issues this intranet was constructed to address is security and it accomplished this by creating a hierarchy of users with varying access rights. This way sensitive information is shared on a need-to-know basis and the company’s data is better protected. Users can enjoy access to a wider digital workplace that extends beyond their division or location.
The site houses company news, calendar, code of practice, directory, links to important corporate resources, events and reminders, and more. The world-renowned provider of banking and financial services recently redesigned its intranet using SharePoint. It adopted a site architecture that focuses on a specific line of business or microservice. Each aspect of the business has a section dedicated to it, which you can easily click on to access relevant information relating to policies and procedures. The location and people tabs are there to provide specific information about VELUX’s employees and company branches. Accessibility is developing an equal experience for all users that enables individuals to adjust their user experience to meet their unique visual, hearing, dexterity, cognitive, and speech needs.
ways to approach Site Design in SharePoint
Based on our experience, here are 8 tips on how to design an effective SharePoint Team Site. It features several interesting customized functions like the world clock that lets users know what time it is in different locations. The intranet site has special tabs for HR, tools and resources, news, internal communities, training, travel, personal information, paycheck, and job opportunities. At the bottom of the page, users will find details like the weather report and the company’s stock market share price. This microservices approach is a great way to reduce load times for your site, increase accessibility, enable easier platform management, and build a convenient online workplace experience for your organization.
As you can see, this particular site is tailored for the marketing branch of the business. It has drop-down menus at the top of the page that employees can use to explore all things career, company, services and support, pay and benefits, management, and marketing-related. The company currently operates in more than 40 countries with 11,500 employees so having a fantastic intranet isn’t just an option—it’s a necessity.
The Latest SharePoint Design Ideas
VELUX digital workplace is another excellent SharePoint intranet site example that’s worth talking about. Employees can browse through corporate holidays or the company’s financial status to see how much each division is bringing in. They can view the growth and direction of the company’s products and services, as well as information related to various employee benefits. The Fabric design toolkit is built with Adobe XD and Sketch and provides controls and layout templates that enable you to create seamless, beautiful Office experiences. SharePoint stays relevant and useful providing tool, systems and capabilities to design and build sites that help people and business achieve more. If you found the SharePoint intranet templates in this post useful and need help creating one for your company, we’d love to assist you.
You don’t have to search through multiple layers of folders when you’re trying to locate the content you need the most. Their new website design is an example of a beautifully crafted site built with SharePoint 2013. They have used SharePoint 2013 to build yet another awesome responsive website. Store Ensor’s website, built with SharePoint 2013, is highly creative and responsive. This is what you and your team will see when you create a new site on SharePoint. Today, Microsoft’s ‘Office 356’ software as a service has led to an increased usage of SharePoint in smaller organizations.
Watch users interact with designs before building them
The intranet’s homepage displays company news and announcements based on the individual’s location. There’s an area for general information about the company like the BHP charter, leadership forum, strategy, and priorities, as well as news and updates. The company has over 80,000 employees and contractors dispersed across various countries on its staff sheet. As a result, BHP needed to have a global intranet, so it built a new one to that effect using SharePoint Online.
Our team of experts can create a SharePoint site design that is equally attractive and effective. Employees can get easy access to various departments, view corporate policies, recruitment details, insurance plans and forms, payroll data, and employee handbook. This will all lead to increased time savings, reduced risk, improved collaboration/internal communications, and enhanced document management. Dashboards are showcasing each employee’s tasks and schedule, alongside project management areas to support their activities. This way, staff members can effectively manage their respective projects, tasks, and activities, and also collaborate better with their colleagues.
Seeing as this global engineering and consulting firm employs over 16,000 workers, Ramboll’s focus with their site was to create a digital workspace that embraces a united company culture. The HR dashboard is integrated with PeopleSoft, making it easier and faster for employees to perform HR-related tasks like raising requests for paid time off. This awesome SharePoint intranet design was created for the transportation company, American Fast Freight Inc. There’s a product page that employees can visit to learn about VELUX’s different offerings, and pages dedicated to sales, logistics, installation, ordering, and after-sales. This SharePoint intranet site from Klarinet Solutions puts the focus on the individual first and foremost. It serves as a personal journal, planner, news source, and tool center, which is great especially if you have a large organization.
These were the top 15 SharePoint website designs that were hand-picked by our staffs based on their design, creativity, usability, custom functionality, and improved user experience. During our design workshops, users tell us that news need to be balanced with easy access to work resources and other features. These SharePoint intranet examples show there’s a lot that you can do with your corporate workplace platform. In addition, the intranet is integrated with social media, specifically Instagram, Facebook, and LinkedIn. This way employees can share ideas or updates directly to their company socials from within the intranet.
They can also view relevant information about past and research projects they’ve been involved in. Despite being a complex global workplace platform, Ramboll’s intranet is very intuitive and easy on the eyes. Everything is explained in simple, straightforward terms and the interface is designed to be easy to navigate by anyone.
The intranet serves as their personalized gateway to essential operational content, apps, systems, and communications. The intranet features a personalized intranet network with an onboarding portal, search function, project portal, sales funnel, task-based navigation style, and more. The news and press section keeps employees up-to-date on all important Wells Fargo news and press mentions. Another interesting feature is the widget that displays time-relevant events, tasks, and communications that an employee needs to attend to. It’s easy for people to start feeling like cogs in the wheel and losing a sense of how their contributions matter in the overall scheme of the company.
During the pilot period, make sure to get feedback from your end users and then make the necessary changes to make it your very own team site that meets your team’s needs. Visuals on your SharePoint Team Site’s homepage can give an interesting look and feel and can increase the usage rate. A simple slideshow featuring photos of your team is a good element to have to increase user engagement.
The intranet has tabs for news and events, various company locations, and what it’s like working at Legal & General. An expansive area of the homepage is used to highlight staff stories and other relevant information that all employees should pay attention to. The intranet features a “How Do I” library and extensive evergreen content that employees can reference to find important information related to tasks and company procedures, or anything they need help with. It also has a personalization feature, search tools, and specialized tabs for news, resources, communities, and company-wide information. The intranet uses an extensive web parts library with custom layouts to give employees access to more than 100 sites and subsites, while maintaining a simple, stylish, and uncluttered appearance. Duke Energy chose to align its SharePoint intranet with the company culture with the goal of creating a positive employee experience across the organization.
Shape Your Perfect Intranet
This can serve as self-training material when your team site is launched and when new hires join your team. Employee engagement tools help foster engagement and collaboration, including shout-outs for internal engagement and a social feed to update employees on the latest industry news. Users can search for employees by position, name, availability, and hire date using the staff directory.
Most of them are built using SharePoint 2013, while few of them use slightly older, SharePoint 2010 version. Announcements web part is not supported on the Modern Page, but a great replacement would be to use a News Web Part, that is available with the Modern experience. Before we proceed, I suggest that you check out this post that talks about best practices for SharePoint Page Design.
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